# Cell Counting Techniques

Category: Formulas | [Item URL]

Excel provides many ways to count cells in a range that meet various criteria:

- The DCOUNT function. The data must be set up in a table, and a separate criterion range is required.
- The COUNT function. Simply counts the number of cells in a range that contain a number.
- The COUNTA function. Counts the number of non-empty cells in a range.
- The COUNTBLANK function. Counts the number of empty cells in a range.
- The COUNTIF function. Very flexible, but often not quite flexible enough.
- An array formula. Useful when the other techniques won't work.

### Formula Examples

Listed below are some formula examples that demonstrate various counting
techniques. These formula all use a range named *data*.

**To count the number of cells that contain a negative number:**

=COUNTIF(data,"<0")

**To count the number of cells that contain the word "yes" (not case sensitive):**

=COUNTIF(data,"yes")

**To count the number of cells that contain any text:**

=COUNTIF(data,"*")

**To count the number of cells that contain text that begins with the letter "s" (not case-sensitive):**

=COUNTIF(data,"s*")

**To count the number of cells that contain the letter "s" (not case-sensitive):**

=COUNTIF(data,"*s*")

**To count the number of cells that contain either "yes" or "no" (not case-sensitive):**

=COUNTIF(data,"yes")+COUNTIF(data,"no")

**To count the number of three-letter words:**

=COUNTIF(data,"???")

**To count the number of cells that contain a value between 1 and 10:**

=COUNTIF(data,">=1")-COUNTIF(data,">10")

**To count the number of unique numeric values (ignores text entries):**

=SUM(IF(FREQUENCY(data,data)>0,1,0))

**To count the number of cells that contain an error value (this is an array formula, entered with Ctrl+Shift+Enter):**

=SUM(IF(ISERR(data),1,0))

### Using the formulas in VBA

You can also use these techniques in your VBA code. For example the VBA
statement below calculates the number of three-letter words in a range named *
data*, and assigns the value to the NumWords variable:

NumWords = Application.COUNTIF(Sheets("Sheet1").Range("data"), "???")

The other formula examples listed above can also be converted to VBA.

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